Technology

Representing employee cash advance in GnuCash

As can be read from GnuCash’s documentation, it is not very clear how to represent an employee’s cash advance in GnuCash.

We know that an employee will be treated as a Vendor in GnuCash.

We also know that a Credit Note can be used to represent money that is owed to you by a Vendor. So technically, an employee’s cash advance could be represented by a Credit Note, but I seem to be unable to find a way to elegantly do that.

So for now, I have to keep track an employee’s cash advance by hand, moving from one payslip to the next. This is fine for a couple of employees, but I think this would be impossible if you already have a dozen or more employees.

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